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Doddinghurst Parish Council > Documents > Agendas > Annual Parish Meeting Agenda – 11th May 2023

Annual Parish Meeting Agenda – 11th May 2023

Agendas Uploaded on May 4, 2023
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Members of Doddinghurst Parish Council are summoned to attend an ANNUAL PARISH COUNCIL MEETING

to be held on Thursday 11th May 2023 at 19.30 in the Parish Room, Church Lane, Doddinghurst

THE MEETING IS OPEN TO PRESS AND PUBLIC

Caroline Fuller

Clerk & RFO, Doddinghurst Parish Council                                                                                                                                                   4th May 2023

Agenda

 

  1. I Election of Chairman and completion of Declaration of Acceptance of Office

 

  1. Apologies for Absence

 

  1. Declaration of interests in items arising on the agenda

 

  1. Appointment of a Vice Chairman

 

  1. Minutes of the Parish Council Meeting held on the 2nd March 2023: To approve

 

  1. Public Participation: Borough Councillors, County Councillors and members of the public to be invited to speak for up to 3 minutes each.

 

  1. Clerk’s Report on progress and from decisions taken at prior meeting         APPENDIX 1

 

  1. Constitution of Committees and Appointments to Committees                      APPENDIX 2

 

  • GP Committee
  • Planning Committee
  • Finance & Resource Committee
  • Allotment Committee

 

 

  1. Appointments of Representatives:

 

  • Brentwood Borough Parish Councils Assn
  • Village Hall Committee
  • BBC – Parish Liaison meeting
  • Dagwood Trust
  • Health Matters
  • BBC – Planning Committee

 

  • Village Bus Club Chairman
  • Police Matters
  • Bus and Transport matters
  • Tree Warden
  • Highways matters
  • Footpaths/PROW

 

 

  1.  Financial Reports                                                                                                  APPENDIX 3
  2. a) To note the financial reports for March and April 2023
  3. b) To approve the Schedule of Payments for March & April 2022

 

  1.  Calendar of Meetings for 2023/24.  To approve                                                  APPENDIX 4

 

  1.   Internal Auditor:  To approve the appointment of Internal Auditor Michael Raistrick

 

  1. Planning Update                                                                                                        APPENDIX 5

          

  1.   Feedback from Committees                                                                               
  2.  a)   Planning Committee – 30th March 2023
  3. b) Planning Committee – 27th April 2023 – not quorate
  4. b) General Purposes Committee – 19th April 2022 – not quorate
  5. c) The Doddinghurst Bus

 

  1. Insurance quote for 2023/2024.  £1,254.57.  Renewal date 1st June 2023              APPENDIX 6

 

  1. EALC/NALC Annual Subscription fee £638.19                                                                  APPENDIX 7

 

  1. Chairman’s Allowance: £500 for 2023/24

 

  1. Clerk’s Emergency Funding: Limit of £1000 for 2023/24

 

  1.  Access to Wi-Fi:  To grant access to the preschool to the Parish Council internet wi-fi.

 

  1.  Frog Street Pond Land Registration:  To instruct Leonard Gray Solicitors.

 

  1. New Noticeboard:  To approve purchase £1,038.84 plus VAT                             APPENDIX 8

 

  1. Other Urgent Information (No council actions /letters/undertakings permissible on this item) Business not requiring a resolution/ action.

 

To note that the next meetings are:

17th May – Planning Committee

17th May – Finance and Resources Committee

8th June – Full Council meeting